Bitsmasher - Recent changes [en]

User:Djgerm

2010-09-04T18:48:37Z

← Older revision		Revision as of 18:48, 4 September 2010
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	Looking forward to the next few years.		Looking forward to the next few years.
		+
		+	Also, I am not a DJ. I don't jockey discs. I was a host on a pirate radio station in Northern California in a previous life, thats about it.

Proposed Bylaws Sep 2010

2010-09-04T04:16:56Z

Punctuation

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	* Regular members may serve on the board of the organization.		* Regular members may serve on the board of the organization.
	* Regular members may vouch for guests attending the space, taking responsibility for the property of the organization upon themselves.		* Regular members may vouch for guests attending the space, taking responsibility for the property of the organization upon themselves.
		+	* Regular members are responsible for paying a membership fee as defined in Article II Section 3.1.
	* Regular members are expected to follow all rules set by the board pertaining to the organization's facilities.		* Regular members are expected to follow all rules set by the board pertaining to the organization's facilities.
	* Regular membership may be revoked or augmented by a 3/4 approval of the board.		* Regular membership may be revoked or augmented by a 3/4 approval of the board.
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	===Section 1.3 - Board Members:===		===Section 1.3 - Board Members:===
	* Board members shall have all the rights of regular members.		* Board members shall have all the rights of regular members.
		+	* Board members must retain their status as regular members during their term on the board.
	** The President, Secretary, and Treasurer shall have all the rights of keyed members.		** The President, Secretary, and Treasurer shall have all the rights of keyed members.
	*Board members will be elected in accordance with the bylaws in Article IV		*Board members will be elected in accordance with the bylaws in Article IV

Proposed Bylaws Sep 2010

2010-09-04T03:32:19Z

Section 4 - Resignation and termination::

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	=ARTICLE II - MEMBERSHIP=		=ARTICLE II - MEMBERSHIP=
-	==Section 1 - ~~Classes~~ of ~~membership~~==	+	==Section 1 - Tiers of Membership:==
-	*~~There are two classes~~ of membership ~~within~~ the ~~Bitsmasher~~:	+
-	**~~Charter~~ Members: ~~defined as~~ the ~~group~~ of individuals involved in the ratification of these bylaws and the presented mission statement of the organization.	+	===Section 1.1 - Regular Members:===
-	**~~Regular~~ Members: may ~~have their membership revoked~~ by a ~~consensus of~~ the ~~board~~.	+	* Regular members may vote in board elections.
		+	* Regular members may serve on the board of the organization.
		+	* Regular members may vouch for guests attending the space, taking responsibility for the property of the organization upon themselves.
		+	* Regular members are expected to follow all rules set by the board pertaining to the organization's facilities.
		+	* Regular membership may be revoked or augmented by a 3/4 approval of the board.
		+
		+	===Section 1.2 - Keyed Members:===
		+	*Keyed Members will have all the rights and responsibilities of a Regular Member.
		+	** Keyed members shall have 24-hour unattended key access to the facilities of the organization.
		+	* Keyed membership may be revoked by a 3/4 approval of the board.
		+
		+	===Section 1.3 - Board Members:===
		+	* Board members shall have all the rights of regular members.
		+	** The President, Secretary, and Treasurer shall have all the rights of keyed members.
		+	*Board members will be elected in accordance with the bylaws in Article IV
		+
		+	===Section 1.4 - Charter Members:===
		+	* Charters members are individuals involved in the ratification of these bylaws and the presented mission statement of the organization.
		+	* Charter Members shall have all the rights of regular and keyed members.
		+	* Charter Members may Reset the Board with a 3/4 vote in favor by the Charter Members. All previous Board members may re-run for the open Board positions after a Board Reset. Board members must be voted in by majority after a Board Reset, candidates may not be elected by default.
		+	* Charter Members may serve as a Board members in addition to the already existing Board Members at any time.

	==Section 2 - Eligibility for membership==		==Section 2 - Eligibility for membership==
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	===Section 3.1 - Membership fee(s):===		===Section 3.1 - Membership fee(s):===
	*Members must pay a monthly fee, due on the first day of every month.		*Members must pay a monthly fee, due on the first day of every month.
		+	*Different tiers of membership may have different monthly fees.
	*The current membership fee(s) will be available publicly on the www.bitsmasher.com website.		*The current membership fee(s) will be available publicly on the www.bitsmasher.com website.

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	*Upon approval of the proposed monthly fee change, the secretary will take reasonable effort to notify, via email, all active members of the change to the monthly fee.		*Upon approval of the proposed monthly fee change, the secretary will take reasonable effort to notify, via email, all active members of the change to the monthly fee.

-	==Section 4 ~~- Rights and Responsibilities of Members:==~~	+	==Section 4 - Resignation and termination:==
-	*Anyone who desires to be a Member must sign the Liability Release Form. The Liability Release Form may be obtained from the Secretary.	+
-		+
-	~~===Section 4.1 - Regular Members:===~~	+
-	* Members may vote in organization elections.	+
-	* Members may serve on the board of the organization.	+
-	* Members may vouch for guests, taking responsibility for the property of the organization's upon themselves.	+
-	* Members may request keyed access to the organization's facilities.	+
-	* Members are expected to follow all rules set by the board pertaining to the organization's facilities.	+
-		+
-	~~===Section 4.2 - Board Members:===~~	+
-	* Board Members shall have unattended access to the property of the organization.	+
-	** The President, Secretary, and Treasurer shall have metal key access to the facilities of the organization.	+
-		+
-	~~===Section 4.3 - Charter Members:===~~	+
-	* Charter Members shall have unattended access to the property of the organization.	+
-	** Charter Members shall have standard metal key access to the facilities of the organization.	+
-	* Charter Members may Reset the Board with a 3/4 vote in favor by the Charter Members. All previous Board members may re-run for the open Board positions after a Board Reset. Board members must be voted in by majority after a Board Reset, candidates may not be elected by default.	+
-	* Charter Members may serve as a Board member in addition to the already existing Board Members at any time.	+
-		+
-	~~==Section 5~~ - Resignation and termination:==	+
	*Any member may resign by filing a written resignation with the secretary. A non Charter Member can have their membership terminated by a majority vote of the membership.		*Any member may resign by filing a written resignation with the secretary. A non Charter Member can have their membership terminated by a majority vote of the membership.
		+	*Any member may reduce their membership tier via one of the following methods:
		+	** A member may submit a notice to the Secretary. The reduction will take effect no earlier than 1 month after the notice's submission.
		+	** A member may reduce their membership tier with 3/4 approval of the board.

	=ARTICLE III - MEETINGS OF MEMBERS=		=ARTICLE III - MEETINGS OF MEMBERS=

Location Scouting

2010-09-04T01:04:47Z

9-03-2010:

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	* 1.40 gross.		* 1.40 gross.
	* part of the downtown parking district.		* part of the downtown parking district.
		+
		+	=== Pics ===

	== 201-223 River St ==		== 201-223 River St ==

Location Scouting

2010-09-03T22:52:20Z

1521 1/2 Pacific Ave:

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	Loopnet: http://www.loopnet.com/xNet/MainSite/Listing/Profile/Profile.aspx?LID=15176258		Loopnet: http://www.loopnet.com/xNet/MainSite/Listing/Profile/Profile.aspx?LID=15176258
		+
		+	===Pics===
		+
		+	[[1521 Pacific Pics]]

	=== Notes ===		=== Notes ===

Location Scouting

2010-09-03T22:19:13Z

9-3-2010:

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	* No real ventilation system. There was one unit of some sort, but not really feasible.		* No real ventilation system. There was one unit of some sort, but not really feasible.
	* No fire suppressant. It's a wood and brick building.		* No fire suppressant. It's a wood and brick building.
-	* No handicap access.	+	* No handicap access. ADA compliance will be an issue.

	Other Details:		Other Details:

Location Scouting

2010-09-03T22:12:35Z

General Info:

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	=== General Info ===		=== General Info ===

-	'''Status''': ~~Awaiting call back.~~	+	'''Status''': Letter of Intent stage

	Space Size: 2,863 SF		Space Size: 2,863 SF
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	Availability: Now		Availability: Now

-	Zoned: ~~Unknown~~	+	Zoned: Commercial

	Contact Person: Brian O'Connor		Contact Person: Brian O'Connor
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	Grab the PDF file that is attached to this listing. This space is pretty fucking awesome, it's a great location. The problem is cost. Even with negotiating a reduction, it's still a considerable amount.		Grab the PDF file that is attached to this listing. This space is pretty fucking awesome, it's a great location. The problem is cost. Even with negotiating a reduction, it's still a considerable amount.
		+
		+	==== 9-03-2010 ====
		+
		+	Dream location. Check out the layout in the pdf on the listing
		+
		+	What's not in the pdf:
		+
		+	* Roof access. Available to us because it's in our space.
		+	* Plenty of power. Outlet's every 10 feet.
		+	* Patch closet. Basically where we could throw up a server rack. There is a 16 port patch panel are wired up, with more cabling already run at about the same frequency as the power.
		+	* Front and Back door access. The front is pretty small but the back has a huge stair case.
		+	* Handicap Accessible. It's got a lift in the back that goes along the stair case (Fucking Cool). Having this and offering educational services means we could open ourselves up to grants and donations for the handicapped.
		+	* Landlord takes responsibility for maintenance. Apparently there is a contract maintained by the landlord to manage normal fixes.
		+	* Plenty of light, plenty of ventilation and good fire suppressant coverage.
		+	* 24 access no problem.
		+
		+	Bad News:
		+
		+	* 1.40 gross.
		+	* part of the downtown parking district.

	== 201-223 River St ==		== 201-223 River St ==
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	=== General Info ===		=== General Info ===

-	'''Status''': ~~Awaiting call back~~.	+	'''Status''': Letter of Intent stage.

	Space Size: See Loopnet link.		Space Size: See Loopnet link.
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	Availability: Now		Availability: Now

-	Zoned: ~~Unknown~~	+	Zoned: Commercial.

	Contact Person: Lee Slaff		Contact Person: Lee Slaff
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	Has it's own parking lot. Has it's own gate on the front entrance. I got a good feeling when I saw the location.		Has it's own parking lot. Has it's own gate on the front entrance. I got a good feeling when I saw the location.
		+
		+	==== 9-3-2010 ====
		+
		+	The realtor is posting a pdf for this location on loopnet, so I'll just cover impressions.
		+
		+	What it has:
		+
		+	* decent access. 2 doors (one front, one back), but 4 total into the space.
		+	* parking. shared with the rest of the building but more than adequate. good street parking too.
		+	* power. not as great a spread of outlets, but decent enough to make use.
		+	* Wired somewhat, but more wiring could be done.
		+	* Not in the downtown parking district.
		+	* Roof access. Also, roof has been redone lately, so good insulation and could handle people access.
		+	* Layout. 3 big areas with an office or 4 rooms. Each has a door, so isolation of activity is definitely possible.
		+
		+	What's an issue:
		+
		+	* No real ventilation system. There was one unit of some sort, but not really feasible.
		+	* No fire suppressant. It's a wood and brick building.
		+	* No handicap access.
		+
		+	Other Details:
		+
		+	* Owned by a guy in the software industry. Could mean an easier time in the negotiation process since he'll "get" what we're doing.

	== 2019 N. Pacific ==		== 2019 N. Pacific ==

User:Jen

2010-09-02T17:50:49Z

Section 4 - Responsibilities of Members.:

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		+
		+
	Oooooh my personal formatting/editing playground! Muahahahaaaa....		Oooooh my personal formatting/editing playground! Muahahahaaaa....

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	:4.2 Membership Dues:		:4.2 Membership Dues:
-	:: 4.2.1 Members must pay ~~the~~ monthly fee ~~dictated~~ by the ~~assembly at~~ the ~~beginning of the fiscal year~~. ~~This amount~~ will ~~be standard for all members~~.	+	:: 4.2.1 Members must pay a monthly fee proposed by the treasurer and approved by the board with a 3/4 majority. Changes to dues will not take effect sooner than 1 month after a) a change is approved and b) the membership is informed in a reasonable manner.
	:: 4.2.2 Members who fail to pay monthly dues in full will be subject to revocation of some or all of their membership rights. The extent of these penalties will be decided upon by a ¾ vote of the Board.		:: 4.2.2 Members who fail to pay monthly dues in full will be subject to revocation of some or all of their membership rights. The extent of these penalties will be decided upon by a ¾ vote of the Board.

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	:1.1 The Board of Directors ("Board") is responsible for overall policy and direction of the association, and delegates responsibility of day-to-day operations to volunteers and committees.		:1.1 The Board of Directors ("Board") is responsible for overall policy and direction of the association, and delegates responsibility of day-to-day operations to volunteers and committees.

-	:1.2 The Board shall have up to 10, but no fewer than 3 members or the number of Offices. The Board may contain Regular and Charter Members.	+	:1.2 The Board shall have up to 10, but no fewer than <del>3</del> ''4'' members or the number of Offices ''plus one''. The Board may contain Regular and Charter Members.

	:1.3The Board receives no compensation other than board approved expenses. '''Might want to be more specific. Like if the Board approves the purchase of a Bitsmasher Official Lotus Elise to be given to me personally, people might get pissed (unless we make it talk, transform into a robot, and fire lasers out its headlights - actually even then people would get pissed because it would be MINE ALL MINE!).'''		:1.3The Board receives no compensation other than board approved expenses. '''Might want to be more specific. Like if the Board approves the purchase of a Bitsmasher Official Lotus Elise to be given to me personally, people might get pissed (unless we make it talk, transform into a robot, and fire lasers out its headlights - actually even then people would get pissed because it would be MINE ALL MINE!).'''
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	:: 7.2.2 The Secretary shall be responsible for keeping records of Board actions, including overseeing the taking of minutes at all board meetings, sending out meeting announcements, distributing copies of minutes and the agenda to each Board member, and assuring that corporate records are maintained.		:: 7.2.2 The Secretary shall be responsible for keeping records of Board actions, including overseeing the taking of minutes at all board meetings, sending out meeting announcements, distributing copies of minutes and the agenda to each Board member, and assuring that corporate records are maintained.
	:: 7.2.3 The Treasurer shall make a report on finances at each board meeting. The Treasurer shall chair the Finance Committee, assist in the preparation of the budget, help develop fundraising plans, and make financial information available to members and the public.		:: 7.2.3 The Treasurer shall make a report on finances at each board meeting. The Treasurer shall chair the Finance Committee, assist in the preparation of the budget, help develop fundraising plans, and make financial information available to members and the public.
		+
		+	:''7.3 In the event of the loss of an officer mid-term, the Board shall select a Board member who is not currently an acting officer to fill the officer's position until the end of the term.''

	===Section 8 - Vacancies.===		===Section 8 - Vacancies.===

Meeting 34 - 2010.09.01

2010-09-02T07:29:52Z

Bylaw Revisions:

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-	== ~~New Members (2-5 minutes)~~==	+	== Accept board nominees for Septembers Annual Meeting ==
-	* ~~Accept pledges~~	+	* Tyler was nominated to the board.
-	* ~~Board convenes on each pledge~~.	+	* Amy was nominated to the board.
-	* ~~Secretary enumerates and updates~~ the ~~latest member roster: [[Members_Board_Members_and_Officers]], Treasurer updates books for Sept 1st dues~~.	+	* Jen was nominated to the board.

-	== ~~Accept board nominees for Septembers Annual Meeting (1-5 minute)~~==	+	==== Board meeting decided ====
-	* ~~Nominees can be nominated via email, irc, voice, sms, etc. Please include position (Secretary, Treasurer, Chair, or Other).~~	+	* Annual meeting time has been decided: September 17, at the BBQ.
-	* Nominees may, of course, ~~decline their nominations~~.	+

-	== Finding a space ~~(20 Minutes)~~==	+	== Finding a space ==
-	*~~Any news?~~	+	* Johnnie found 13 spaces; got callbacks from 10
-	*~~Action Items~~	+	* Walkthroughs will occur starting at 1pm on Friday. Contact Johnnie for more details, or to be included in the walkthroughs.
-	*Vote on:	+	* The board did not vote on submitting a letter of intent for the 224 space, but they may do so at any point in the future.
-	** Tyler motions that the board ~~put together~~ a letter of intent for the 224 space, ~~and that next wednesday we draft and present that to~~ the ~~realtor~~.	+
-	*** Jeremiah seconds	+

-	== Incorporation ~~(2 minutes)~~==	+	== Incorporation ==
-	* Articles of Incorporation	+
	**No news from Jeremiah (I expect something in the next 5 business days, will ping list ASA I get info).		**No news from Jeremiah (I expect something in the next 5 business days, will ping list ASA I get info).

-	== Fundraising in general ~~(2 Minutes)~~==	+	== Fundraising in general ==
-	* ~~Updates on Automated Membership Fees~~	+	* A paypal account has been set up. paypal@bitsmasher.com
-	** Rob ~~and Tyler and Will form the automated~~ membership ~~fees and donation button invention <s>committee</s> team~~.	+	* Rob set up donation buttons, as well as membership buttons.
-	* Donations button!	+

-	==Social Media ~~(2 Minutes)~~==	+	==Social Media ==
-	*~~Updates? (Will~~ and ~~Jedi)~~	+	* Facebook group, page, and twitter are up.
-	*Calendar of Events	+
-	*Automated Notifications of meetings	+

-	== Tiered Memberships~~(30 Minutes)~~ ==	+	== Tiered Memberships ==
-	*Bylaw revision	+	We discussed tiers of membership. A motion was submitted to establish multiple tiers of membership. Proposed fees:
-	*~~Discussion~~	+	* Membership ($75)
-	*~~Plan~~ to ~~table: Who would like~~ to ~~meet Friday, Saturday~~, ~~Sunday?~~	+	* Keyed membership ($200)
		+	----
		+	==== The Motion ====
		+	The following revisions are proposed to the bylaws. The purpose of these revisions is to implement new tiers of membership for the purpose of differentiated dues, rights and privileges.

-	~~== Bylaw Revisions (45 minutes) ==~~	+	''Section 3.1 will henceforth read:''<br>
-	* Charter Member discussion	+	Members must pay a monthly fee proposed by the treasurer and approved by the board with a 3/4 majority. Changes to dues will not take effect sooner than 1 month after a) a change is approved and b) the membership is informed in a reasonable manner.
-	* Membership fees	+
-	* Board reporting to membership	+
-	* Qualifications for keyed access	+

-	~~== Figuring out funding numbers (5 Minutes) ==~~	+	''Section 3.3 will be added to the bylaws:''<br>
-	* Tyler volunteers to ~~lead~~ the ~~financial committee further~~, ~~update on~~ the ~~following research~~	+	An additional fee, determined in a fashion identical to membership fees, may be paid by members in order to be furnished with a key, as well as the associated rights and responsibilities noted in "Section 4.2 - Keyed Members."
-	** Rent - ~~$1000/month?~~	+
-	** Utilities	+	''Section 4.2 - Board Members will now be Section 4.3 - Board Members.''
-	** Electricity	+
-	** Internet - ~~$30~~ - ~~$80~~	+	''Section 4.3 - Charter Members will now be Section 4.4 - Charter Members.''
-	** Garbage?	+
-	** Insurance - ~~Liability, Property?~~	+	''Section 4.1 - Regular members shall have this clause added to it:''<br>
-	** Jeff and Will are aiding in the ~~research~~ of ~~this information~~.	+	* Members may be permitted access to the facilities of the organization if a keyed member is in attendance.
-	** ~~We want~~ to ~~get specific numbers on what insurance may cost~~.	+
		+	''Section 4.2 - Keyed Members will be added to the bylaws:''<br>
		+	Keyed Members will have all the rights and responsibilities of a Regular Member. In addition:
		+	* Keyed Members shall have key access to the facilities of the organization.
		+	* Keyed Members shall have unattended access to the facilities of the organization.
		+
		+	== Bylaw Revisions ==
		+	Many bylaw revisions were discussed, particularly involving member rights. No additional motions were submitted.
		+
		+	== New Members ==
		+	No new members.

	[[Category:Weekly Meetings\|be]]		[[Category:Weekly Meetings\|be]]

Proposed Bylaws Sep 2010

2010-09-02T05:40:15Z

Undo revision 720 by MindKMST (Talk) - Getting rid of in-complete tiers section

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Inventory

2010-09-02T05:19:01Z

Recurring Needs:

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	* Disposable cups.		* Disposable cups.
	* Coffee		* Coffee
		+	* Sugar Packets
		+	* Creamer
		+	Basic Office Supplies
		+	* Printer Paper
		+	* Ink Cartridges

	= Wish List =		= Wish List =
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	* A couch or three		* A couch or three
	* Shelving		* Shelving
		+	* Coffee Maker
		+	* Fire Extinguishers
		+	* Extension Cords
		+	* Wall Clock
		+	* Printer
		+	* Basic Utensils

	[[Category:Space needs]]		[[Category:Space needs]]

Proposed Bylaws Sep 2010

2010-09-02T05:13:00Z

Section 3.3 - Changes to Membership Fee(s)::

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	===Section 3.3 - Changes to Membership Fee(s):===		===Section 3.3 - Changes to Membership Fee(s):===
	*Changes to the membership fee(s) may be proposed by any board member		*Changes to the membership fee(s) may be proposed by any board member
-	*Proposed changes to the monthly fee(s) must be submitted to the membership and board via email	+	*Proposed changes to the monthly fee(s) must be submitted to the membership and board via email. Prior to the vote, a period of no less than one week will be allotted for public comment.
-	*Prior to the vote, a period of no less than one week will be allotted for public comment.	+
	*Changes to the monthly fee will take effect on the first day of the next calendar month following approval.		*Changes to the monthly fee will take effect on the first day of the next calendar month following approval.
	*A grace period of one month following a change to the monthly fee will be allowed for members to correct any differences resulting from payments already made or delays in updating automated payment systems.		*A grace period of one month following a change to the monthly fee will be allowed for members to correct any differences resulting from payments already made or delays in updating automated payment systems.